The Dangers of Housing Your Independent Contractors in Your HR Information System​

Thanks for attending our webinar, we hope that you found it informative. If you have any questions for the panelists or need their contact info you may find that below.

 

Wendy Greenland

Wendy Greenland
Chief Operating Officer

wendy.greenland@oforce.com
www.oforce.com

Deborah Stevens

Deborah Stevens
Chief Compliance Officer

deborah.stevens@oforce.com
www.oforce.com

Chris Laverdure

Chris Laverdure
Director of Sales

chris.laverdure@oforce.com
www.oforce.com


 

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Webinar Q&A

Paying by the hour is not ideal, as it generally lends to an employee model. That said, if it is the “norm” in the industry, you can do it. If you do, however, be sure that the documentation (meaning invoices submitted for payment) clearly display billable hours and avoid what may appear to be time and attendance tracking. For example, it should display: 9.5 hours @ $25 p/h. It should not display: Start Time 8 a.m., Stop Time 5:30 p.m. = 9.5 hours.

Generally speaking, only employees should be trained, but if there are governmental or other agencies that require it, noting those requirements in the contract is best. If possible, do not have the ICs attend sessions sitting side by side with your employees. In fact, in-person training sessions should be avoided is possible. If it can be peformed solo or online, that is best.

Assuming badging is required for identification purposes to gain entry into a building or facility, it can have your logo, yes. A few things to keep in mind: 1. Always clarify the badging requirements and reasons why in the contract (to gain entry, etc.); 2. Try to avoid similar formatting for IC and employee badges; and 3. Add in defensible verbiage. For example: John Smith, Independant Contractor providing services on behalf of COMPANY NAME.

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