The Dangers of Housing Your Independent Contractors in Your HR Information System
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Paying by the hour is not ideal, as it generally lends to an employee model. That said, if it is the “norm” in the industry, you can do it. If you do, however, be sure that the documentation (meaning invoices submitted for payment) clearly display billable hours and avoid what may appear to be time and attendance tracking. For example, it should display: 9.5 hours @ $25 p/h. It should not display: Start Time 8 a.m., Stop Time 5:30 p.m. = 9.5 hours.
Accreditation standards require monthly education provided to staff in our field. Will including IC in these trainings potentially demonstrate misclassification?
Generally speaking, only employees should be trained, but if there are governmental or other agencies that require it, noting those requirements in the contract is best. If possible, do not have the ICs attend sessions sitting side by side with your employees. In fact, in-person training sessions should be avoided is possible. If it can be peformed solo or online, that is best.
What is the proper way to provide a badge for an IC? Does it have our company logo, but with “Independent Contractor” printed on it?
Assuming badging is required for identification purposes to gain entry into a building or facility, it can have your logo, yes. A few things to keep in mind: 1. Always clarify the badging requirements and reasons why in the contract (to gain entry, etc.); 2. Try to avoid similar formatting for IC and employee badges; and 3. Add in defensible verbiage. For example: John Smith, Independant Contractor providing services on behalf of COMPANY NAME.